Title
Resolution Authorizing the City Manager to Enter Into a 5-year Agreement with UKG, Inc. of Weston, Florida, for a System Upgrade and Software and Equipment Fees [IT Budget $635,100]
Body
LEGISLATIVE INTENT/PURPOSE:
WHEREAS, the City has been using UKG, Inc. software (“Kronos”) to track staff time since 2005; and,
WHEREAS, UKG, Inc. is upgrading its customers to the company’s newest and more secure software; and,
WHEREAS, City staff wishes to continue using the Kronos time and attendance tracking software; and,
WHEREAS, the cost of the upgrade is a one-time fee of $58,500, and the annual hardware maintenance and software service fee is estimated to be $115,320; and,
WHEREAS, North Carolina General Statutes §143-129(e)(3) provides an exception to the public bidding requirements for purchases made through a competitive purchasing group program, which is a formally organized program that offers competitively obtained purchasing services at discount prices to two or more public agencies; and,
WHEREAS, the proposed contract is part of the competitive buying program for U.S. Communities, of which the City of Wilmington in a participating member.
THEREFORE, BE IT RESOLVED:
THAT, the City Manager is hereby authorized to execute an agreement with UKG, Inc. of Weston, Florida, for approximately $66,860 to upgrade current software and pay for the first-month license fee; and,
THAT, the City Manager is hereby authorized to exercise five additional annual renewals, minus one month, at a total cost not exceeding $568,240.