Title
Resolution Awarding a Contract to Environmental Designs, Inc. in the Amount of $1,239,921, and a Contract to Smith Turf & Irrigation, LLC in the Amount of $683,237, for Replacement of the Irrigation System at the Wilmington Municipal Golf Course [Budget Impact $1,923,158, Golf Course Capital Fund]
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LEGISLATIVE INTENT/PURPOSE:
WHEREAS, the current irrigation system (minus pump and control system) at the Wilmington Municipal Golf Course ("Muni") is thirty-four (34) years old and has exceeded its life expectancy, and failure of the system would have a detrimental impact to the golf course; and,
WHEREAS, a project scope to replace the system was developed to include installation of all new pipes, heads, valves, wire, and other components, which will reduce maintenance labor costs and provide the capability to use water in a more efficient manner by reducing the amount of water and power use compared to the current system; and,
WHEREAS, a bid opening was held on June 11, 2024, with three bids received, but only one bid was determined to be responsible because the other two bids failed to acknowledge bid addendums or provide the required bid bond; and,
WHEREAS, Environmental Designs, Inc.'s ("EDI") bid was $2,450,000, exceeding the project budget, so the contractor has agreed to remove the materials from the scope of the project, reducing the contract to $1,239,921, allowing the City to purchase the materials directly from the supplier, saving overhead costs, while EDI will still cover management, storage and insurance of materials; and,
WHEREAS, as a result, the City is seeking to enter into the materials agreement with Smith Turf & Irrigation, LLC ("STI"), who is the sole distributor of Toro golf irrigation materials in North Carolina, eliminating the need to competitively bid this contract; and,
WHEREAS, the FY25 Budget approved the Golf Course Irrigation project at $1,840,000, with the funding gap of $83,158 coming from the Golf Course Maintenance...
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