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Resolution Awarding a Citywide Tree Planting Contract to Thorpe Landscapes of Wilmington LLC, for the Planting of Four-Hundred and Sixty-Four Trees in the Amount of $382,635 and Suspending Richard J. Carlson LLC, a/k/a Carlson's Landscaping, from Participating in Future Tree Bids for Eighteen Months
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Department:
Parks and Recreation
Meeting Date:
February 4, 2025
Contact Name:
Aaron Reese
Public Hearing:
No
Contact Phone:
910-341-0078
Advertising Date/Advertised By:
N/A
Attachments:
Attachment #1: FY25 Citywide Tree Planting Resolution
Attachment #2: Bid Submission - Carlson's Landscaping
Attachment #3: Bid Submission - Thorpe Landscapes
Attachment #4: FY25 Citywide Tree Planting Bid Tab
Attachment #5: Email documentation of Carlson's Landscaping withdrawal
Attachment #6: FY25 Planting Map
Attachment #7: Copy of Bid Packet
PURPOSE:
The purpose of this resolution is to award a citywide tree planting contract in the amount of $382,635 for FY25 for 464 trees to Thorpe Landscapes of Wilmington LLC.
BACKGROUND:
In spring 2024, the City solicited tree planting contract bids. Richard J. Carlson LLC, a/k/a Carlson's Landscaping ("Carlson's"), was the lowest bidder, but later withdrew from the process. As a consequence, tree planting efforts were delayed due to reaching the end of the planting season without a contract. The project was re-advertised, with bids accepted through December 12, 2024, for a citywide tree planting contract of 464 trees.
The City received two bids. The lowest bidder this time was also Carlson's, who again withdrew its bid. Based on Carlson's repetitive bid withdrawal actions, staff recommends suspending Carlson's from bidding on City tree projects for a period of eighteen (18) months. This resolution authorizes the award of the tree planting contract to the next responsive, responsible bidder, Thorpe Landscapes of Wilmington LLC, in the amount of $382,635.
This project replaces street trees across the city,...
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