title
Resolution Awarding On-Call Contracts for Stormwater Engineering Services
body
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Department: |
Public Works |
Meeting Date: |
6/17/2025 |
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Contact Name: |
Aaron Beckner |
Public Hearing: |
No |
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Contact Phone: |
910-341-0062 |
Advertising Date/Advertised By: |
N/A |
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Attachments: |
Attachment #1: Resolution; Attachment #2: RFQ Evaluation Summary |
PURPOSE:
The purpose of this resolution is to award on-call contracts for Stormwater Engineering Services.
BACKGROUND:
On-call contracts are defined as contracts that allow the City to pre-select design firms for specific needs, and then for each project, the firm that best meets the needs and particular expertise required for the project is selected. Pre-selecting the firms allows the City to proceed with projects much quicker than under ordinary circumstances, and saves the City and the contractor significant time and money by only performing the Request for Qualifications (“RFQ”) submittal once instead of for each project.
Once staff has identified a project and funding has been secured, the pre-selected firm will be requested to provide a draft scope of services and fee. Once the scope and fee are agreed upon by the firm and City staff, the formal award of that particular project will be presented to Council for consideration, if the fee amount exceeds the Manager’s authority for professional engineering services contracts.
Nineteen RFQ responses were submitted to the City by March 20, 2025. Based on project and personnel experience in the proposals submitted, staff is recommending the three (3) firms listed below to be on-call contractors for stormwater projects.
• AECOM Technical Services of North Carolina, Wilmington, NC
• Kimley-Horn, Raleigh, NC
• The John R. McAdams Company, Inc (dba McAdams), Raleigh, NC
The above-mentioned firms were selected based on the following information:
1. Experience requested in the RFQ related to engineering, modeling, design, management, mapping, construction, permitting, estimation, coordination, inspection, grant funding and financial services, and asset inventory and management.
2. Review by a panel of City staff, including Engineering and Stormwater Services personnel.
3. Consideration of the type of work for the next 3+ years, which will include but is not limited to Wrightsville Avenue Drainage CIP, Elisha/Camberly/Gregory Drainage CIP, Greenville Loop/Darby Harvest Grove Drainage CIP, Old McCumbers Outfall Drainage CIP, Whisky Creek Branch Drainage CIP, Street & Stormwater Rehabilitation efforts, NPDES and environmental permitting, and other necessary assistance within in-house drainage projects.
budget
BUDGET IMPACT:
Funding for these contracts is available in the Stormwater Capital program.
recommendation
RECOMMENDATION / ACTION REQUESTED:
Passage of this resolution is recommended.