title
Resolution Awarding a Construction Contract for Riverwalk Annual Needs Decking Replacement to Evans and Sons Construction Co., Inc., in an Amount Not to Exceed $909,218
body
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Department: |
Parks and Recreation |
Meeting Date: |
1/21/2025 |
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Contact Name: |
Douglas Lewis |
Public Hearing: |
No |
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Contact Phone: |
(910) 341-0071 |
Advertising Date/Advertised By: |
N/A |
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Attachments: |
Attachment #1: Resolution Attachment #2: Evans and Sons Bid Packet Attachment #3: Riverwalk Decking - Annual Maintenance Bid Tab |
PURPOSE:
The purpose of this resolution is to authorize the City Manager to enter into a construction contract with Evan and Sons Construction Co., Inc. (“Evans”) for annual maintenance to the Riverwalk
BACKGROUND:
The Riverwalk Maintenance Program is a preventative maintenance program to ensure the Riverwalk is a safe, functional, and aesthetically pleasing public amenity. Funding is allocated in the Capital Improvement Program dedicating $225,000 annually to Riverwalk Maintenance. This is an annual contract with the option for two (2) one-year extensions. Future years’ requirements of the contract are included in the recommended 5-year CIP but are subject to annual appropriation.
This project was vetted through the competitive bidding process with bids closing on November 21, 2024. Bidders were required to provide a unit cost for wooden decking replacement. Two bids were received with the lowest bid being $15.00 per square foot. The funding goal is to develop annual spending plans that exhaust the authorized amount appropriated per year, but still ensure funding remains to manage Riverwalk emergencies throughout the year.
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FY24 Balance in 3CRPK2115 |
$294,218 |
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FY25 Budget 5CRPK25016 |
$195,000 |
Being allocated to 3CRPK2115 |
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FY26 CIP RW |
$225,000 |
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FY27 CIP RW |
$195,000 |
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TOTAL |
$909,218 |
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The Riverwalk has been expanded from south to north, the southern section being the oldest with the newer sections added moving north. Referencing the City of Wilmington Riverwalk Technical Specifications Manual and Wilmington Riverfront Asset Management Plan (2022), the cross-departmental team stewarding the Riverwalk maintenance fund recommends the focus of the funds be on decking replacement. The maintenance program includes repair and/or replacement of items such as decking, handrails, rail posts, banner arms, lighting system, amenities such as seating, trash cans, and banners and other special projects.
budget
BUDGET IMPACT: The budget impact is $909,218 from fund 3CRPK2115 (subject to annual budget adoption and funding allocation).
recommendation
RECOMMENDATION / ACTION REQUESTED:
The recommendation is to authorize the award of a construction contract for the FY25 Annual Needs Riverwalk Decking Replacement to Evans and Sons Construction Co., Inc., in an amount not to exceed $909,218, and subject to future year’s budget adoption.