title
Resolution Awarding On-Call Contracts to Five Firms for Survey and/or Review Survey Services
body
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Department: |
Design & Construction |
Meeting Date: |
5/4/2026 |
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Contact Name: |
Justin Carter |
Public Hearing: |
No |
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Contact Phone: |
910-765-7461 |
Advertising Date/Advertised By: |
N/A |
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Attachments: |
Attachment #1: Resolution |
PURPOSE:
The purpose of this resolution is to award on-call contracts for survey and/or review survey services to five (5) firms, with initial terms of 3 years each and additional 2-year extensions available.
BACKGROUND:
On-call contracts are defined as contracts that allow the City to pre-select survey firms for specific needs, and then, for each project, the firm best suited to the project's needs and expertise is selected. Pre-selecting the firms allows the City to proceed with projects much more quickly than under ordinary circumstances and saves the City and the consultant significant time and money by requiring only a single Request for Qualifications (“RFQ”) submittal instead of one for each project.
Once staff identifies a project and funding has been secured, the pre-selected firm will be requested to provide a draft scope of services and fee. Once the scope and fee are agreed upon by the firm and City staff, the formal award of that project will be presented to Council for consideration if the fee amount exceeds the City Manager’s authority for professional surveying services contracts.
Fifteen (15) RFQ responses for survey and/or review survey services were submitted to the City by March 31, 2026. Based on project and personnel experience in the proposals submitted, staff is recommending the five (5) firms listed below to be on-call contractors for survey services:
• Bateman Civil Survey Company, Wilmington, NC
• ESP Associates, Inc., Wilmington, NC
• McKim& Creed, Inc., Wilmington, NC
• Timmons Group, Wilmington, NC
• WithersRavenel Inc., Wilmington, NC
The above-mentioned firms were selected based on the following information:
1. Experience requested in the RFQ related to survey services that would include ALTA/NSPS Land Title Surveys, boundary, route, topographical, construction, control networking, high-definition surveys, existing conditions surveys, and computer-based surface models.
2. Review by a panel of City staff, including Survey, Engineering, and Management personnel.
3. Consideration of the type of work for the next 3+ years will include but is not limited to research, field work, mapping and preparation of documents for property lines, boundaries, easements, and rights-of-way; private and public land ownership; legal descriptions, right-of-way maps, titles, land ownership, deeds and legal descriptions, underground utility locations, horizontal and vertical control, monument street center lines, hydrographic surveys, elevation certificates, wetland areas, and GIS inventory while utilizing AutoCAD Civil 3D, GPS and traditional surveying methods in accordance with the Standards of Practice for Land Surveying in North Carolina.
budget
BUDGET IMPACT:
Funding for these contracts will be available from specific future project budgets.
recommendation
RECOMMENDATION / ACTION REQUESTED:
Staff recommends award of a contract for a three (3) year term, renewable for up to two (2) additional years, with the five (5) firms listed above.