title
Resolution Authorizing the Award of a Fleet Electric Vehicle Transition Strategy Contract in the Amount of $99,866 to ICF Incorporated, LLC
body
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Department: |
Public Works |
Meeting Date: |
3/4/2025 |
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Contact Name: |
David Ingram |
Public Hearing: |
No |
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Contact Phone: |
910-341-1602 |
Advertising Date/Advertised By: |
N/A |
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Attachments: |
Attachment #1: Resolution Awarding Fleet EV Transition Strategy Contract Attachment #2: RFP Evaluation Summary |
PURPOSE:
The purpose of this resolution is to request the award of a contract for a Fleet EV Transition Strategy to ICF Incorporated, L.L.C. of Reston, Virginia, in the amount of $99,866.
BACKGROUND:
This project is funded by the Energy Efficiency and Conservation Block Grant (“EECBG”), which is administered by the US Department of Energy (“DOE”). The EECBG provided $172,690 in funding, a portion of which will be utilized for this Fleet EV Transition Strategy.
A total of eight (8) Request for Proposals (“RFP”) submissions were received and evaluated by City staff from across several departments utilizing standardized scoring criteria. The RFP submission from ICF Incorporated, LLC had the highest evaluation score, was within the project budget, and sufficient funding is available from the EECBG to award the contract.
The project will develop an implementation strategy for the transition of the municipal fleet to electric vehicles (EV’s), and the costs based on current and projected City fleet. The Fleet EV transition strategy will target achieving the City’s goal of transitioning 50% of the municipal fleet to EVs by 2035 and 100% by 2050 (as technology permits), and achieving the greenhouse gas (“GHG”) emission reduction goal of 58% by 2050. This will include an analysis of the total vehicle fleet, estimated duty cycles, vehicle use, and EV charging infrastructure needs, as well as information on GHG emission reductions associated with the vehicle replacements.
The project will evaluate and establish a phased transition strategy for the City to adopt EVs into its inventory while phasing out internal combustion vehicles in the most efficient manner practicable. The project will also include an evaluation of city facilities and whether they have the electrical capacity to support the required EV charging infrastructure and accommodate the City’s future fleet EV charging and operational needs of the departments. The project defined the following Scope of Services:
• Fleet Evaluation and Right-Sizing
• Fleet Transition Schedule (What to replace and when)
• EV Charging Infrastructure Planning & Electricity Grid Impacts
• Fleet Vehicle Purchasing Policy Recommendation
• Final Report & Presentations
budget
BUDGET IMPACT:
The project is being fully funded through the EECBG grant with no local match of funds required. No budgetary impacts.
recommendation
RECOMMENDATION / ACTION REQUESTED:
Passage of the attached resolution is recommended.