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Resolution Authorizing the City Manager to Execute a Contract Amendment in the Amount of $3,772,808 with Highland Paving Company, LLC of Fayetteville, NC, for the Annual Needs Roadway Maintenance Contract
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Department: |
Transportation |
Meeting Date: |
11/17/2026 |
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Contact Name: |
Aaron Beckner |
Public Hearing: |
No |
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Contact Phone: |
910-341-0062 |
Advertising Date/Advertised By: |
N/A |
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Attachments: |
Attachment #1: Resolution; Attachment #2: 2027 Planned Street Rehab Map |
PURPOSE:
The purpose of this resolution is to authorize the City Manager to execute an amendment in the amount of $3,772,808 with Highland Paving Co., LLC of Fayetteville, NC (“Highland”), for the 2027 Annual Needs Roadway Maintenance Contract.
BACKGROUND:
The City entered into a 12-month contract with Highland, executed on May 10, 2025, that includes provisions to extend the contract for up to 2 additional one-year periods. This contract utilizes traditional milling and paving of roads (“Rehab”) that typically have a lower Pavement Condition Index (“PCI”) rating, as determined by a citywide pavement survey and analysis performed using the City’s street asset management software. Also included in this contract are pavement preservation methods (“Reclamite”) targeted at roads with higher PCI ratings, which will extend the road's service life without the full expenditure of resurfacing with new asphalt.
The attached map provides additional detail on the calendar year 2027 street rehabilitation work planned under this contract, totaling approximately 86.8 lane miles.
The request to increase the contract amount by $3,772,808 is a combination of funds needed to complete the Rogersville Rd. location from the 2026 street rehabilitation plan, including a 10% contingency, and funds that would be available to initiate street rehabilitation work in 2027. The Rogersville Rd. location includes drainage improvements, roadway widening, and speed cushion installation. See table below for a breakdown of the funds.
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Calendar Year 2027 Street Rehab |
$3,000,000 |
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Rogersville Rd. Street Rehab |
$251,970 |
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Rogersville Rd. Storm Rehab |
$450,582 |
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Rogersville Rd. Contingency (10%) |
$70,256 |
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Total: |
$3,772,808 |
The annual needs street rehab program is designed to be coordinated with the City’s annual needs drainage rehab program, and with CFPUA projects when feasible. These coordination efforts allow scheduling of other projects prior to or in conjunction with pavement rehabilitation to minimize failures of newly restored road surfaces.
budget
BUDGET IMPACT:
Funding for this contract is available in the Street Rehab Capital Projects Fund and the Stormwater Rehab Capital Projects Fund.
recommendation
RECOMMENDATION / ACTION REQUESTED:
Passage of the attached resolution is recommended.