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Resolution Authorizing the City Manager to Execute a Contract Amendment with Schneider Electric Buildings Americas, Inc. of Morrisville, NC, for the Heating, Ventilation, and Air Conditioning Preventative Maintenance and Repair Service at Multiple Locations in the Amount of $171,804
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Department: |
Public Works |
Meeting Date: |
3/4/2025 |
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Contact Name: |
Aaron Beckner |
Public Hearing: |
No |
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Contact Phone: |
910-341-0062 |
Advertising Date/Advertised By: |
N/A |
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Attachments: |
Attachment #1: Resolution Authorizing Contract Award Attachment #2: RFP Evaluation Attachment #3: City Equipment List |
PURPOSE:
The purpose of this resolution is to authorize the City Manager to amend a contract with Schneider Electric Buildings Americas, Inc. in the amount of $171,804 for the Heating, Ventilation, and Air Conditioning (“HVAC”) Preventative Maintenance and Repair Contract to continue through the end of FY27.
BACKGROUND:
Through a Request for Proposal (“RFP”) process, the City received six (6) submittals for the HVAC services contract. An RFP evaluation team comprised of City staff reviewed and scored the proposals based on criteria outlined in the RFP. Schneider’s proposal was ranked the highest by the evaluation team. A Summary of the RFP evaluation is attached. The City initiated a contract with Schneider Electric in the amount of $34,790 for the remainder of FY25 in order to provide consistent preventative maintenance. This amendment will cover the remainder of FY25 and extend through the end of FY27.
This contract amendment will continue to provide comprehensive HVAC maintenance and repair for twenty-one (21) City buildings listed on the attached HVAC PM Contract Locations and more specifically on the attached City Equipment List, with services that include quarterly preventative maintenance, inspections, repairs, service and emergency calls, and other tasks and services necessary to ensure safe, well maintained, HVAC systems for City facilities. The FY26 and FY27 contract costs are $84,588 and $87,216 respectively.
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BUDGET IMPACT:
Subject to the annual budget approval process, funding will be available for FY26 and FY27 in the Buildings & Facilities Operational Budget.
recommendation
RECOMMENDATION / ACTION REQUESTED:
Passage of the attached Resolution is recommended.